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2022 Food Vendor Application (Holiday Lights Festival)

  1. VENDOR INFORMATION
  2. PLEASE NOTE:

    All information must be filled out completely. Any form with missing information will not be processed. Submission of this form DOES NOT guarantee you a vendor spot. You will be contacted by the Recreation Department after your form has been received. 

    FOOD VENDOR RULES & REGULATIONS

  3. Check all days attending:*
  4. I hereby acknowledge that*
  5. By typing your name into this field you authorize the Village of Romeoville to consider this an electronic signature.


    Approval is the sole discretion of the Village of Romeoville

  6. SPACE REQUIREMENTS

    Enter the dimensions needed for your booth/truck/trailer space.  If your truck/trailer has a hitch, please be sure to include the hitch in the overall width.  If you are renting a booth, include any additional space you need in addition to the 8’ x 10’ booth.

  7. Parking Stall
  8. In feet from the front of your booth/trailer to the back of your food prep or storage area. (Maximum 15 feet)

  9. In feet, including hitch (Maximum 30 feet)

  10. FOOD VENDOR FEE
  11. PLEASE NOTE:

    There is no fee to participate in this event, however we do ask for 10% of your gross sales from the event day(s). This fee must be made payable to the Romeoville Recreation Department no later than 5 business days after the event concludes

  12. ELECTRICITY & WATER

    Vendors must provide your own means of electricity and water. The Romeoville Recreation Department will NOT provide access to electrical outlets, generators, or a water source.

  13. *Please list all menu items - Limit 16

  14. FOOD VENDOR WAIVER

    ROMEOVILLE RECREATION DEPARTMENT --PARTICIPANT AGREEMENT
    NOTE: THIS AGREEMENT MUST BE SIGNED BY ALL ADULT PARTICIPANTS AND MUST ALSO BE SIGNED BY A PARENT OR GUARDIAN OF ANY MINOR SEEKING TO PARTICIPATE IN ANY RECREATION DEPARTMENT PROGRAMS OR ACTIVITIES.

    WARNING OF RISK
    Despite the implementation of all reasonable precautions by the Department, an unavoidable risk of serious injury will always exist when participating in any recreational activity.  Not all hazards and dangers can be foreseen. Participants and parents/guardians of minor participants must understand that certain risks and hazards will be inherent to participation in that activity, including but not limited to risks and hazards associated with inclement weather, slip and falls, overexertion and fatigue, disregarding safety rules and instructions, collision with stationary objects or other participants, poor skill level or conditioning, carelessness, horseplay, unsportsmanlike conduct, premises defects, inadequate or defective equipment, inadequate supervision, instruction or officiating.  Additionally, participants and parents/guardians of minor participants are further expressly informed that any program or activity involving the presence of or interaction with other persons can carry the risk of the transmission of disease between such persons, including but not limited to the COVID-19 virus. Accordingly, the Department hereby informs all participants and parents/guardians of minor participants that it is impossible for the Romeoville Recreation Department to guarantee absolute safety for all program and activity participants, or to guarantee that programs and activities are free from the risk of the transmission of disease, including but not limited to the COVID-19 virus.

    WAIVER AND RELEASE OF ALL CLAIMS AND ASSUMPTION OF RISK
    I acknowledge and assume the risks of property damage, accidents, injuries (including death), loss of bodily functions, transmission of disease (including but not limited to the COVID-19 virus), disabilities, medical disorders, pain and suffering, lost income and medical expenses that arise from participation in any program or activity offered by the Department, and my use of facilities, transportation services, premises and equipment provided by the Department. I further acknowledge that the foregoing risks may arise from my own action or inaction, the actions or inaction of other program or activity participants, the conditions under which a program or activity is conducted, or from the negligent actions or inaction (including any failure to warn) of Department personnel, contractors or service providers. I also acknowledge that from time to time, the Village of Romeoville and/or the Department may take photographs or videos with or without sound of me participating in programs or activities offered by the Department for use and publication and/or broadcast in various publications or media, including but not limited to the Village’s website, Facebook account or other social media sites or accounts, live internet video streams, the Village’s public access cable channel, Department program brochures or materials, and Village or Department informational, promotional or marketing materials, and I hereby expressly grant to the Village of Romeoville and the Department the right to use and publish and broadcast such photographs and videos as contemplated herein, all without compensation or payment for such use and publication or broadcast. In consideration of being allowed to participate in programs or activities offered by the Department, or to use facilities, transportation services, premises and equipment provided by the Department, I hereby release, waive and discharge the Village of Romeoville and its officers, officials, employees, agents, volunteers and contractors (collectively, the “Releasees”) from any and all liability and all claims of any kind whether for personal injury, transmission of disease (including but not limited to the COVID-19 virus), property damage or death, arising from participation in any activity or program offered by the Department, arising from my use of facilities, transportation services, premises and equipment provided by the Department, or arising from the use or publication or broadcast by Releasees of photographs or videos of me participating in programs or activities offered by the Department, whether or not caused by the negligence of the Releasees or any of them and further covenant that I shall not sue any of the Releasees with respect to any such liability or claims. In the event that I or anyone else nonetheless makes a claim or files suit against Releasees arising out of any of the above-described matters, I will indemnify and hold Releasees harmless of and from any and all damages or judgments and costs of litigation, including attorney fees. The provisions hereof are to be construed as broadly as possible in favor of Releasees, and this Agreement as a whole shall be governed by the laws of the State of Illinois (without reference to the conflicts of laws rules thereof). If any part of this Agreement shall be ruled invalid by a court having jurisdiction, the balance shall be enforced to the maximum possible extent. I am signing this Agreement freely and voluntarily, having read and understood it and with a full opportunity to consider its substance and with the intention of fully and unconditionally assuming the risks and releasing the liabilities as described above in this Agreement.

    COVID-19 REQUIREMENTS
    All renters, parents/guardians, registrants and participants are advised that all Romeoville Recreation Department facilities, rentals, activities and uses are required by the State of Illinois to be used or conducted in accordance with State-issued guidelines, as revised or modified from time to time. Among other things, these guidelines may require participants to wear face masks, to wash/sanitize hands, to maintain social distancing, and to have temperatures taken on a daily or more frequent basis. Attendance at this time for any Romeoville Recreation Department facility rental or activities, facilities or uses is limited to renter personnel/participants, and/or registered activity/use participants. No spectators/parents will be allowed entry. All participants will be required to comply with the applicable State guidelines in force at any given time as a condition of their continued attendance at or participation in any Romeoville Recreation Department facility, rental, activity or use.  All renters/registered participants of the Romeoville Recreation Department for any rental, facility, activity, use or purpose shall be responsible for being aware and informed of the then-current State and/or Village guidelines related to Romeoville Recreation Department rentals, facilities, activities and uses,  and for ensuring that all participants comply with the same.

    REQUIRED PARENT/GUARDIAN SIGNATURE FOR MINOR PARTICIPANTS
    I am the parent or legal guardian and am registering the above listed names to participate in a program or activity offered by the Romeoville Recreation Department. I have read and reviewed this Agreement, and am voluntarily signing it on behalf of my child/ward in my capacity as parent and legal guardian. By signing below, I am agreeing on behalf of my child/ward to be bound along with my child/ward by all terms and conditions of this Agreement as set forth above, including but expressly not limited to those terms and conditions pertaining to the taking of photographs of program and activity participants, the use and publication of such photographs and the release of all claims associated therewith.  If registering online, my online signature will be substituted for and have the same legal effect as an original hard copy signature.

  15. I hereby acknowledge that*
  16. By typing your name into this field you authorize the Village of Romeoville to consider this an electronic signature.

    Approval is the sole discretion of the Village of Romeoville
  17. CERTIFICATE OF INSURANCE

    You must include with your application a Certificate of Insurance. Please include the set-up date, event dates, tear-down date (December 2, 2022 - December 3, 2022) and address (1050 West Romeo Road, Romeoville, IL 60446) on the certificate of insurance.

    A Certificate of General Liability Insurance is required for consideration of your event application by the Village of Romeoville. The Certificate of Insurance shall provide a waiver of subrogation and thirty (30) day cancellation notification. The Village of Romeoville shall be specifically named as a primary non-contributory additional insured on any of the following policies of liability insurance.

    The Certificate of Insurance must include the following minimum limits of coverage for all activities associated with your applied-for event.

    • $1,000,000.00 coverage per occurrence
    • $2,000,000.00 general aggregate coverage

    If your organization is a for-profit business entity, then the Certificate of Insurance shall also include the following coverages:

    • Motor vehicle liability insurance with limits of not less than $1,000,000.00 per accident. Such insurance shall cover liability arising out of your organization’s use of a motor vehicle including owned, hired, and non-owned motor vehicles.
    • Statutory workers’ compensation and employer’s liability coverage with limits of $1,000,000.00 shall be required for all employees of your organization who will be engaged in the event, including special coverage extensions where applicable.
  18. Leave This Blank:

  19. This field is not part of the form submission.